Academy Office Manager

Position Title: Academy Office Manager 
Employment Type: Part-time, Temporary, with potential for long-term employment 
Department: Education 
Compensation: $16/hr

About the Role: 
We are seeking a motivated and adaptable individual to join our team in a temporary capacity. While this position is currently temporary, there is potential for it to become a long-term opportunity based on departmental needs and performance. Due to potential changes and growth within the department, the scope and responsibilities of this role may evolve over time. We're looking for someone who is open to change, flexible in their approach, and interested in growing with the role as the department continues to develop. 

Job Description 

The Administrative Assistant is the central hub of communication and organization within our performing arts academy. This role oversees day-to-day administrative operations, ensuring smooth communication between staff, parents, and students. 

Duties and Responsibilities 

  • Manage front office operations, including answering phones, responding to voice mail, emails, taking messages, teacher calendar, student calendar and overseeing daily administrative tasks. 
  • Track student check in/out, student registrations and maintain accurate customer records, and communication logs. 
  • Create and distribute a monthly newsletter covering academy classes, events, showcases, performances and serve as the primary liaison for parent and student communication. 
  • Develop clear and efficient office procedures to ensure up-to-date information is available for students, parents, teachers and administrators.  
  • Act as a bridge between administrative staff and all academy departments to ensure alignment, timely communication, and smooth coordination of shared needs and schedules. 
  • Other duties as assigned. 

Qualifications 

Required 

  • AS or BA/BFA in Performing Arts, Education, Business Management or Equivalent experience. 
  • 2+ years of experience in customer service 

Preferred 

  • Customer service and office management 
  • Education experience in a K-12 environment 
  • Performing arts experience 

Key Competencies 

  • Scheduling and office management 
  • Education experience and working with youth ages 4-18 
  • Project management in a performing arts environment 

Schedule:

Monday: 3:15pm to 6:45pm 
Tuesday: 3:15pm to 6pm 
Wednesday: 3:30pm to 6:45pm 
Thursday: 3:30pm to 6:45pm 
Saturday: 9:45am to 11:45am 
Total: 14.75 hours per week 

 

 

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